Vendor Order is the second drop-down in the Data Entry - Purchases Menu.
It is a formal order for goods and services you provide to your vendor in order to complete a transaction. It is also where SapphireOne users formalise payment and shipping terms.
This area is used to display extra information about the current entry. It should be pointed out that you may only view information here and not alter it.
Click on the Information Tabs to select the details you would like displayed. The Information Tabs change automatically for the different transactions being viewed.
Denotes fields that are automatically populated when other information is entered.Transaction Lines:
This section contains 4 data entry lines and transaction summary area.Data entry lines consist of:
As you enter a transaction, a summary of the transaction appears in a single line. You can view or modify a line by selecting it, then proceed to view or modify in the data entry area above.
The transaction can be saved by-
• Clicking on the green tick.
• Clicking on the blue arrow.
• Hitting the ENTER key on the keypad.
A new Data Entry screen will appear once the Vendor Order is saved.
How to name the respective Tag headings:
This page displays any additional information, delivery instructions, due date and payment details.
Discount %- Use this field if you are required to record a PAYG % amount for this vendor.
When this transaction is converted and posted, the calculation will be updated to your GL awaiting payment.
Vendor Signature is a digital signature for mobile proof on smartphones or tablets.
All of the field headings in these two areas may be re-named by going to: Utilities / Controls / Change Names
This page allows you to customise how and what will be printed on the Invoice.
The Shipping Page is divided into 3 sections: Manager, Custom and Shipping details.
Manager section - this page is linked to the Manifest Page and Manifest Record, details will automatically display on the screen.
Custom section- is where additional specific information and instructions can be added in.
Down the bottom of this screen you can add in:
There is a available enabling you to quickly view and alter all actions currently in the system. This may be found under the Inquiries Pallet on the main toolbar.
It has been placed there as it is quickly available from all areas in the program. Items from the pallet menu open in addition to the function you already have opened. The Inquiries Icon for the Pallet may be seen to the right.
In SapphireOne Utilities mode, Workflow rules can be set-up that require approvals from certain users or groups. This ensures consistency and control of processes throughout your company with clearly defined, system-guided processes.
Users those are allowed to approve work flow actions there will be icon displayed at the right-hand end of the tool bar as seen in this screenshot to the right. When they click on this icon the system will display a pop up with the message as seen below which will indicate how many work flow transactions that there are requiring their attention for processing.
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