Money Receipt is the first drop-down in the Data Entry - Accounts Receivable Menu. In Money Receipts there is no provision for the entry of any Client information. Order or Receipt numbers may be entered only.
Please note: The system will automatically display the E.F.T option by default for Transaction Payment. Other forms of payment can be selected in the drop-down menu.
A drop-down menu is available for the selection of different Types- Cheque, Credit Card, Cash, Direct Debit, E.F.T and Contra.
When selecting the option new payment details will be displayed underneath.
Paid to- Select the Bank Account in which the deposit is to be made. There is a default bank account in the General Ledger which can be changed. Use the Wildcard [( @ or ? ) and TAB ] option for a list of other bank accounts.
The section below is for entering the Cheque details. Enter in the Bank Name, Cheque N’, Branch Name, Drawer details and any notes in Memo relating to the transaction.
When selecting either of these options the Paid to Bank Account details will be displayed underneath.
Check the payment has been allocated to the right Bank Account- with account code and description. There is a default bank account in the General Ledger which can be changed. Use the Wildcard [( @ or ? ) and TAB ] option for a list of other bank accounts.
This area is used to display extra information about the current entry. You may only view information here not alter it.
Click on the Information Tabs to select the details you would like displayed. The Information Tabs change automatically for the different transactions being viewed.
Standing Transactions are used to set up recurring transactions and controls how often the record is to be created for each period.
A standing transaction must be given a start date and a finish date.
This is where the user either enters or modifies the details on a line by line basis. This section can only be modified by clicking on the green and in the bottom right-hand side of the screen. is to add a new record and to delete a record or line.
The information bar along the bottom provides for easy checking of the critical details of a transaction. The out of Balance amount must equal 0.00.
When the Out of Balance is 0.00, the Save button will activate in the top tool bar. A blue arrow will also be displayed which denotes next record.
The transaction can be saved by-
• Clicking on the green tick, saves the current transaction and returns the user to the list.
• Clicking on the blue arrow, saves the current transaction and opens the next transaction in the list.
• Hitting the ENTER key on the keypad, saves the current transaction and returns the user to the list.
How to set up Rules Level in the Organisational Chart:
How to name the respective Tag headings:
All of the field headings in these two areas may be re-named by going to: Utilities \ Controls \ Change Names
There is a available enabling you to quickly view and alter all actions currently in the system. This may be found under the Inquiries Pallet on the main toolbar.
It has been placed there as it is quickly available from all areas in the program. Items from the pallet menu open in addition to the function you already have opened. The Inquiries Icon for the Pallet may be seen to the right.
In SapphireOne Utilities mode, Workflow rules can be set-up that require approvals from certain users or groups. This ensures consistency and control of processes throughout your company with clearly defined, system-guided processes.
Users those are allowed to approve work flow actions there will be icon displayed at the right-hand end of the tool bar as seen in this screenshot to the right. When they click on this icon the system will display a pop up with the message as seen below which will indicate how many work flow transactions that there are requiring their attention for processing.
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